Privacy Policy

Privacy Policy

When you conduct business with The Aylmer-Malahide Museum and Archives, you can be assured that your privacy is protected. The Aylmer-Malahide Museum and Archives respects your right to control the collection, use and disclosure of your personal information.

Please read this privacy policy before using this site. By using the site, you are accepting the practices described in this privacy policy.

This policy may be changed at any time without notice. The Aylmer-Malahide Museum and Archives will post any changes on this page so that you are always aware of what information we collect, how we use it, and under what circumstances we disclose it.

You are encouraged to review the privacy policy at anytime.

Information Collection

You can visit all public areas of without providing any personal information about yourself. tracks only information based on a visitor’s Internet Protocol address (IP). Information collected includes the date and time of visit, the type of Internet browser used to access the site, the country of origin and the referring URL address, as well as which of the Web pages on you have accessed. This data is used to create statistics on site usage and to help develop to display properly for the majority of our visitors.

We only collect personal information that I need for the following purposes:

To understand your needs and to meet those needs

To detect and prevent fraudulent activity on

To meet legal requirements and to protect both our customers and The Aylmer-Malahide Museum and Archives from legal action(s)

What information do you collect when I complete the "Send us a Message" form?

The “Name”, “Email”, and “Message” fields are required to complete the form. Other fields are optional.

What information do you collect when I complete the "Research Request" form?

The “Name”, “Email”, “Phone”, and “Research Request” fields are required to complete the form. Other fields are optional.

What information do you collect when I complete the "Book an Appointment" form?

The “Name”, “Email”, and “Number of Visitors” fields are required to complete the form. We use this information to facilitate your visit.

Visitor Health Screening Questionnaire

The health and safety of the Aylmer-Malahide Museum & Archives (AMMA) staff, volunteers, and visitors remains our top priority during the COVID-19 pandemic. We are closely monitoring COVID-19 developments and will continue to update our policies based on current recommendations from the Canadian Government and the World Health Organization. As per Stage 2 of reopening in Ontario, establishments including Museums have been encouraged to record visitor information for the purpose of contact tracing. Your participation is mandatory to help us take precautionary measures to protect you and everyone in our building. This form will be destroyed 30 days after your visit.

Your name, phone number, and email address may be used to facilitate contact tracing through Public Health Ontario’s COVID-19 Contact Tracing Initiative. In the event of potential exposure, the Aylmer-Malahide Museum & Archives may be required to provide Public Health Ontario with this information, or otherwise provide health units such as Southwestern Public Health with this information. You may be contacted by these organizations upon potential exposure.

The questions “Have you travelled outside of Canada within the past 14 days?”, “Do you have a fever (over 38.0 °C), a cough, shortness of breath, or difficulty breathing?”, and “In the last 14 days, have you come into contact with someone who tested positive for COVID-19?” are used to assess potential health risks involved in allowing you or members of your household access to the building, to ensure the health and safety of our staff, volunteers, and other visitors. Visitors who answer “YES” to any of these questions will not be granted access to the building.

Distribution of Information

The Aylmer-Malahide Museum and Archives will only use or disclose your personal information with your consent. We will only retain your information as long as necessary to fulfill identified purposes.

The Aylmer-Malahide Museum and Archives may share information with government agencies or other companies helping us to investigate or prevent fraud. We may do so when: (1) permitted or required to do so by law; or, (2) preventing or attempting to prevent actual or potential unauthorized actions or fraud; or, (3) investigating past fraud. We will not however share user information with third parties for marketing purposes.

NOTE: Information about spammers, potential hackers, and others conducting questionable behavior will be provided to appropriate law enforcement officers for possible prosecution. Spammers, hackers, and others conducting questionable behavior (such as those using site-ripping software and spambots) will also be banned from this website and reported to appropriate authorities, solely at the discretion of the website owner and server owner.

Privacy Policies of Websites Hyperlinked to from may contain hyperlinks to third party websites. We are not responsible for the privacy practices or the content of such third-party websites or advertisers. We do not share any of the individual personal information you provide with the third parties to which links. Please check with those websites to determine their privacy policy.

Safeguards is obligated to protect your personal information by making reasonable security arrangements against such risks as unauthorized access, use, collection, disclosure or disposal. Security measures have been integrated into the design, implementation and day-to-day operating practices as part of our commitment to protect the personal information we hold.

Privacy Contact Information

The Aylmer-Malahide Museum and Archives welcomes any questions or concerns about this Privacy Policy. If you have any such questions or concerns, please use the “Contact Us” page.